With over a century of excellence in legal and business services, our firm is nationally recognized for delivering customized solutions to clients. We are now seeking an Executive Legal Assistant / Paralegal to join our team in Indianapolis, IN!

The ideal candidate possesses at least three years of experience in legal administrative support, including drafting and document management. They thrive in high-pressure environments and demonstrate a natural ability to handle stress, intense schedules, shifting priorities, and high-stakes demands with agility!

KEY RESPONSIBILITIES

• Support attorneys in employee benefits practice, ensuring top client service and document accuracy
• Manage document conversion tasks and maintain organized, accessible files
• Track deadlines for employee benefits filings, ensuring compliance
• Utilize firm technology tools to streamline document management
• Assist with matter openings, conflict checks, and document preparation
• Prepare and manage employee benefits documents and compliance filings
• Handle billing, expenses, and routine inquiries for benefits matters
• Arrange travel for attorneys attending benefits-related meetings
• Process and send correspondence through mail or specialized services
• Draft and prepare legal documents using firm systems
• Proofread documents for formatting, grammar, and accuracy
• Manage client and case data across multiple integrated databases
• Direct calls and assist with inquiries related to employee benefits
• Schedule meetings, appointments, and case deadlines on electronic calendars
• Maintain positive relations and assist with overflow tasks as needed
• Organize and maintain electronic and physical files per firm guidelines

QUALIFICATIONS & REQUIREMENTS

• High school diploma required; college degree preferred
• Minimum of 3 years of legal drafting & document experience
• Highly proficient in Microsoft Office & document management systems
• Exceptional attention to detail, verbal, & written communication
• Excellent clerical skills & knowledge of grammar, spelling & punctuation
• Highly proficient with technology and on various devices
• Experience with manual filing and documentation

Employment Type: Full-time, permanent position 

Base Salary: $75,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Profit sharing
• Retirement plan
• Vision insurance
• Wellness program