As we continue to expand our national presence, we are excited to welcome a dedicated Legal Assistant to join our established, diverse team in our Indianapolis office!
This role is integral to our Employee Benefits Attorneys, requiring exceptional document production skills, a willingness to embrace new technologies, and a proactive attitude.
We pride ourselves on fostering a collaborative and inclusive environment where every team member contributes to our high standards of client service and operational excellence.
Essential Job Duties:
- Provide comprehensive administrative support, including both legal and non-legal processes, with a focus on delivering exceptional client service.
- Prepare and draft correspondence, memos, and complex legal documents using word processing and document management systems.
- Manage outgoing correspondence through various channels such as email, regular mail, overnight delivery, and fax; arrange specialized mail or courier services as needed.
- Organize and prioritize ongoing client projects and handle dictation.
- Proficiently use iPhone technology for various tasks.
- Open new client matters and run conflicts checks.
- Perform administrative tasks including reimbursements, coordinating travel, meetings, and conference calls, along with IT and facilities set-ups.
- Assist with technology needs and utilize firm technology to complete tasks efficiently.
- Organize and maintain electronic and physical files, ensuring daily compliance with firm guidelines.
- Proofread and edit large, complex documents to ensure correct formatting, grammar, punctuation, and spelling, creating polished documents for attorney, client, or court use.
- Answer and direct telephone calls for legal assignments, providing assistance as needed.
- Manage scheduling of meetings, appointments, due dates, and client-related activities on electronic calendars for multiple legal assignments.
- Maintain data in integrated databases that contain client and matter information, ensuring compliance with firm policies and procedures.
- Maintain positive relations with external clients, internal clients, and co-workers, and contribute to the team by assisting with overflow and specialized tasks as needed.
Requirements & Qualifications:
- High school diploma required; College degree preferred
- Minimum of 2 years of document production experience preferred.
- Highly proficient within all Microsoft Office products and document tools similar to Adobe.
- Excellent clerical and communication skills with exceptional attention to detail.
- Ability to prioritize work and balance multiple tasks and deadlines.
- Ability to maintain a professional demeanor, exhibit sound judgment, use discretion, and maintain confidentiality.
Pay & Benefits:
- $48,000 - 60,000 (negotiable on experienced)
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401(k) Plan
- Paid Time Off
- Parental Leave
- Flexible Work Arrangements
- Professional Development
- Employee Assistance Program
- Wellness Programs