As we continue to expand our national presence, we are excited to welcome a dedicated Legal Assistant to join our established, diverse team in our Indianapolis office!

This role is integral to our Employee Benefits Attorneys, requiring exceptional document production skills, a willingness to embrace new technologies, and a proactive attitude.

We pride ourselves on fostering a collaborative and inclusive environment where every team member contributes to our high standards of client service and operational excellence.

Essential Job Duties:

• Provide comprehensive administrative support, including both legal and non-legal processes, with a focus on delivering exceptional client service.
• Prepare and draft correspondence, memos, and complex legal documents using word processing and document management systems.
• Manage outgoing correspondence through various channels such as email, regular mail, overnight delivery, and fax; arrange specialized mail or courier services as needed.
• Organize and prioritize ongoing client projects and handle dictation.
• Proficiently use iPhone technology for various tasks.
• Open new client matters and run conflicts checks.
• Perform administrative tasks including reimbursements, coordinating travel, meetings, and conference calls, along with IT and facilities set-ups.
• Assist with technology needs and utilize firm technology to complete tasks efficiently.
• Organize and maintain electronic and physical files, ensuring daily compliance with firm guidelines.
• Proofread and edit large, complex documents to ensure correct formatting, grammar, punctuation, and spelling, creating polished documents for attorney, client, or court use.
• Answer and direct telephone calls for legal assignments, providing assistance as needed.
• Manage scheduling of meetings, appointments, due dates, and client-related activities on electronic calendars for multiple legal assignments.
• Maintain data in integrated databases that contain client and matter information, ensuring compliance with firm policies and procedures.
• Maintain positive relations with external clients, internal clients, and co-workers, and contribute to the team by assisting with overflow and specialized tasks as needed.

Requirements & Qualifications:

• High school diploma required; College degree preferred
• Minimum of 2 years of document production experience preferred.
• Highly proficient within all Microsoft Office products and document tools similar to Adobe.
• Excellent clerical and communication skills with exceptional attention to detail.
• Ability to prioritize work and balance multiple tasks and deadlines.
• Ability to maintain a professional demeanor, exhibit sound judgment, use discretion, and maintain confidentiality.

Pay & Benefits:

• $48,000 - 60,000 (negotiable on experienced)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) Plan
• Paid Time Off
• Parental Leave
• Flexible Work Arrangements
• Professional Development
• Employee Assistance Program
• Wellness Programs