Now seeking an Executive Administrative Assistant to join our dynamic team and established law firm in Indianapolis, IN!

The Executive Administrative Assistant will provide high-level support to a key partner within our firm, managing schedules, handling confidential information, and ensuring smooth communication between the partner, clients, and internal team members.

The ideal professional excels in fast-paced environments, managing time-sensitive materials, interacting seamlessly with clients and high-profile individuals, and maintaining strong organizational skills and strict confidentiality.

Essential Job Duties:

• Direct and assist with all communication correspondence via phone, email, and mail
• Manage partner's schedule: meetings, appointments, travel, due dates, and client activities
• Proofread documents for formatting, grammar, punctuation, and spelling
• Prepare and process outgoing correspondence; arrange specialized mail or courier services
• Serve as a communication link between the partner, firm employees, and external contacts
• Prepare expense reimbursement and disbursement requests
• Coordinate travel arrangements: itineraries, agendas, travel expense reports, booking transportation, lodging, and meeting space
• Process timesheets and provide backup assistance for document work
• Collaborate with the partner’s legal assistant to coordinate tasks and discuss projects
• Manage partner’s event and sponsorship tickets and invitations, confirming guest attendance
• Assist with event organization: sending invitations, tracking responses, making reservations, handling food and beverage requests, and other event details
• Manage partner’s correspondence folder and follow-up tasks to meet deadlines
• Assist other team members when workload permits
• Complete projects and special assignments by determining priorities, managing time, monitoring progress, problem-solving, and adjusting plans

Qualifications & Requirements:

• 3 years of experience as an administrative or executive assistant preferred
• High school diploma required; Bachelor’s degree preferred
• Excellent organizational and clerical skills with strong grammar, spelling, and punctuation knowledge
• Exceptional customer service skills in person, over the phone, and via email
• Exceptional attention to detail and ability to work independently and proactively
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Highly proficient with technology on various devices, platforms, and softwares

Pay & Additional Details:

• $80,000 - $90,000 (Negotiable based on experience)
• On-site Monday – Friday 8:00 AM – 5:00 PM
• Medical/Dental/Vision Insurance
• 401K
• PTO/Vacation/Sick-Time/Holidays
• Life Insurance
• Disability Insurance