Join a dynamic legal team at a highly regarded law firm that specializes in a broad range of legal services, including construction defect litigation, commercial and residential evictions, and commercial real estate transactions. Our firm is dedicated to providing top-tier legal support and ensuring the highest level of client satisfaction.

As a Litigation Legal Assistant, you will provide essential administrative and clerical support to one Partner and one Associate Attorney. Your role will involve managing a substantial caseload, assisting with legal documentation, and ensuring efficient operation within the legal team.

Key Responsibilities:

• Draft, edit, and finalize pleadings, contracts, settlement agreements, and correspondence.
• E-file documents in both state and federal courts.
• Prepare cases for arbitration with the American Arbitration Association.
• Prepare and manage out-of-state subpoenas.
• Enter attorney time in TABS3 billing software.
• Coordinate travel arrangements and handle reimbursement processes.
• Maintain and organize legal files and documents.
• Produce responsive documents and review case files.
• Prepare exhibits and monitor attorney CLE credits, inputting data into the Florida Bar website.
• Handle client communications and schedule mediations, hearings, depositions, and meetings.
• Maintain file status spreadsheets and assist with real estate closings.
• Perform light estate planning tasks and other duties as requested by attorneys.

Administrative Duties:

• Provide broad administrative support for attorneys and assigned staff.
• Demonstrate efficiency in supporting a larger group of timekeepers and administrative personnel.
• Draft and analyze discovery responses and legal pleadings, ensuring accuracy in proofreading.
• Manage complex document production for litigation cases.
• File documents electronically and retrieve court dockets from various online databases.
• Delegate and input time entries, track work in progress, and review pre-bills for Accounting.
• Maintain calendars, schedule meetings, and manage virtual hearings and court deadlines.
• Coordinate travel arrangements and assist with the conflicts process.
• Answer telephones and interact with clients, outside counsel, and other parties.
• Maintain and update contact lists, coordinate mailings, and retrieve information from online resources and databases.
• Assist with administrative tasks related to attorney compliance and professional organizations.
• Maintain confidentiality in handling sensitive information.

Requirements:

• High School Diploma required; an Associate or college-level degree in legal studies is strongly preferred.
• Minimum of 3 years of Litigation experience required, including familiarity with the Rules of Civil Procedure and drafting pleadings.
• Intermediate to advanced technical skills in Microsoft 365, Excel, Word, and Adobe Pro.
• Strong organizational, delegation, and communication skills with excellent attention to detail.
• Ability to type a minimum of 60 words per minute.
• Capability to lift and carry up to 25 lbs. of file folders.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance