Join a dynamic legal team at a highly regarded law firm that specializes in a broad range of legal services, including construction defect litigation, commercial and residential evictions, and commercial real estate transactions. Our firm is dedicated to providing top-tier legal support and ensuring the highest level of client satisfaction.
As a Litigation Legal Assistant, you will provide essential administrative and clerical support to one Partner and one Associate Attorney. Your role will involve managing a substantial caseload, assisting with legal documentation, and ensuring efficient operation within the legal team.
Key Responsibilities:
- Draft, edit, and finalize pleadings, contracts, settlement agreements, and correspondence.
- E-file documents in both state and federal courts.
- Prepare cases for arbitration with the American Arbitration Association.
- Prepare and manage out-of-state subpoenas.
- Enter attorney time in TABS3 billing software.
- Coordinate travel arrangements and handle reimbursement processes.
- Maintain and organize legal files and documents.
- Produce responsive documents and review case files.
- Prepare exhibits and monitor attorney CLE credits, inputting data into the Florida Bar website.
- Handle client communications and schedule mediations, hearings, depositions, and meetings.
- Maintain file status spreadsheets and assist with real estate closings.
- Perform light estate planning tasks and other duties as requested by attorneys.
Administrative Duties:
- Provide broad administrative support for attorneys and assigned staff.
- Demonstrate efficiency in supporting a larger group of timekeepers and administrative personnel.
- Draft and analyze discovery responses and legal pleadings, ensuring accuracy in proofreading.
- Manage complex document production for litigation cases.
- File documents electronically and retrieve court dockets from various online databases.
- Delegate and input time entries, track work in progress, and review pre-bills for Accounting.
- Maintain calendars, schedule meetings, and manage virtual hearings and court deadlines.
- Coordinate travel arrangements and assist with the conflicts process.
- Answer telephones and interact with clients, outside counsel, and other parties.
- Maintain and update contact lists, coordinate mailings, and retrieve information from online resources and databases.
- Assist with administrative tasks related to attorney compliance and professional organizations.
- Maintain confidentiality in handling sensitive information.
Requirements:
- High School Diploma required; an Associate or college-level degree in legal studies is strongly preferred.
- Minimum of 3 years of Litigation experience required, including familiarity with the Rules of Civil Procedure and drafting pleadings.
- Intermediate to advanced technical skills in Microsoft 365, Excel, Word, and Adobe Pro.
- Strong organizational, delegation, and communication skills with excellent attention to detail.
- Ability to type a minimum of 60 words per minute.
- Capability to lift and carry up to 25 lbs. of file folders.
Job Type: Full-time
Pay: $75,000.00 - $85,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Free parking
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance