We are seeking a Paralegal/Legal Secretary to provide comprehensive support to our attorneys, with a focus on employment, labor, and workforce management.
The ideal candidate will be experienced, highly organized, and detail oriented. You should demonstrate professionalism and handle sensitive information with care, thriving in a fast-paced, dynamic environment and team setting.
This is an exceptional opportunity to gain stability and advance your career with a reputable, nationally recognized firm offering long-term growth potential.
Key Responsibilities:
- Oversee and coordinate daily schedules, including managing calendars, arranging travel, planning and scheduling conferences, teleconferences, depositions, and tracking court appearance dates.
- Handle legal documentation and correspondence, organize mail, and transcribe attorneys’ time entries.
- Draft, proofread, and edit a variety of legal documents, such as letters, memoranda, briefs, pleadings, agreements, and contracts.
- Manage documents from templates, handwritten notes, or dictation.
- Consistently open, maintain, and organize case files.
- Answer phone calls, relay messages accurately, and communicate with poise and professionalism.
- Interact effectively with clients, court reporters, opposing counsel’s staff, and internal colleagues both verbally and in writing.
- Arrange for court reporters, video conferencing, depositions, and meetings.
- Utilize Relativity for e-discovery tasks.
- Review and correct monthly billing forms to ensure accuracy.
- Prepare exhibits and witness files. Process reimbursements, expense reports, and check requests.
- Demonstrate thorough knowledge of E-filing procedures within local, state, and federal jurisdictions.
Qualifications & Requirements:
- High School Diploma Required; College Degree Preferred.
- 3 years of experience as a paralegal or legal support position.
- 2 years of experience in Employment, Labor, and Workforce Management law.
- Highly proficient in Microsoft Office Suite
- Advanced with calendar management in Outlook, internet research, document management systems, and attorney time entry software(s)
- Highly organized with exceptional attention to detail.
- Able to work under extreme deadlines while maintaining composure and organization.
- Build effective working relationships across the Firm.
- Exhibit professionalism with both internal and external clients, anticipating needs and providing necessary support.
Pay & Benefits:
- $55,000.00 - $65,000.00 (negotiable on experience)
- Monday – Friday 8:00 AM – 5:00 PM
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Parental leave
- Profit sharing
- Retirement plan
- Vision insurance