We are seeking a polished and dependable Legal Receptionist to join our esteemed law firm in

Hyde Park Village. As the first point of contact for clients and visitors, the ideal candidate will embody professionalism, discretion, and attention to detail while seamlessly managing front desk operations. This role is pivotal in shaping the client experience, ensuring each interaction reflects the firm’s values of integrity, respect, and excellence.

The Legal Receptionist will play a critical role in maintaining the daily rhythm of the office by coordinating schedules, facilitating communication, and supporting administrative functions with precision and care.

This temporary position offers a valuable opportunity to gain experience in a professional and collaborative legal environment. It allows you to demonstrate your skills, enhance your expertise, and contribute meaningfully to the firm’s success during your tenure.

KEY RESPONSIBILITIES:

• Answer and manage a high volume of incoming calls for attorneys, paralegals, and staff; take detailed messages or direct calls as appropriate.
• Maintain and coordinate conference room schedules in Outlook, including booking meetings, depositions, and conference calls.
• Ensure common areas, including the lobby, meeting rooms, kitchen, and guest restrooms, are clean and organized. Assist with setting up refreshments for client or partner meetings.
• Manage incoming and outgoing mail and parcel deliveries; process daily USPS mail, prepare postage, and arrange courier pick-ups.
• Oversee office supply inventory, including ordering and restocking letterhead, envelopes, copy paper, pantry items, and cleaning products.
• Assist with administrative tasks, such as attorney time entry, conflict checks, opening and closing client files, and maintaining accurate records.
• Prepare documents for electronic filing with state courts and retrieve relevant dockets or case data from online databases.
• Collaborate with legal assistants to update pleading indexes, manage case files, and organize correspondence and binders.
• Ensure sensitive and confidential information is handled with the utmost discretion.

REQUIREMENTS & QUALIFICATIONS:

• High School Diploma or equivalent.
• 2+ years of prior experience in a receptionist or front desk role, preferably within an on- site legal, financial, or professional services environment.
• Proficiency with Microsoft Word, Excel, Adobe Acrobat, and other office software.
• Excellent interpersonal and communication abilities, both written and verbal.
• Demonstrated professionalism and the ability to handle sensitive information with discretion.
• Familiarity with TABS3 or similar billing systems is a plus.
• Familiarity with legal terminology and practices is an advantage but not required.
• A team-oriented mindset with the ability to work independently when needed.
• Keen attention to detail and a commitment to maintaining high standards of accuracy.

COMPENSATION & BENEFITS:

• $20.00 - $23.00 per hour (based on experience)
• Expected hours: No less than 37.5 per week
• Flexible schedule
• Paid time off
• Free Parking