We’re currently seeking an experienced and detail-oriented Land Use/Commercial Real Estate Legal Assistant to join our team at an established firm in downtown Tampa, FL. This role supports attorneys specializing in land use and commercial real estate transactions, ensuring the seamless execution of legal and administrative processes while delivering exceptional client service. 

The ideal candidate will bring a strong understanding of real estate and zoning processes, excel in a fast-paced environment, and demonstrate exceptional attention to detail with a proactive approach to supporting attorneys and clients. 

This is an excellent opportunity for a motivated professional to join a collaborative and dynamic team. If you thrive in a client-centered environment and enjoy contributing to the success of real estate transactions, we encourage you to apply. 

KEY RESPONSIBILITIES 

• Assist in the preparation, formatting, and proofing of legal documents, including purchase and sale agreements, lease agreements, easements, and zoning applications 
• Coordinate the closing process by organizing and tracking transaction documents, maintaining closing checklists, and managing post-closing follow-ups 
• Conduct research and prepare summaries related to zoning regulations, title commitments, surveys, and environmental reports 
• Track and manage deadlines for real estate transactions, including due diligence periods, closing dates, and municipal filings 
• Prepare and file applications with local governments and regulatory bodies for zoning changes, variances, and permits 
• Maintain communication with clients, lenders, title companies, and municipalities to ensure transaction progress and resolve any issues 
• Organize, index, and maintain physical and electronic files for ongoing transactions, ensuring all materials are complete and up to date 
• Monitor local ordinances and land use regulations, providing updates to attorneys and clients as needed 

QUALIFICATIONS AND REQUIREMENTS 

• High School Diploma or equivalent required; Bachelor’s degree preferred but not mandatory 
• Minimum of three (3) years of legal assistant experience in land use or commercial real estate law 
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Familiarity with document management systems is a plus 
• Excellent written and verbal communication skills 
• Strong attention to detail and superior organizational skills 
• Ability to prioritize tasks and manage multiple deadlines effectively 
• Exceptional client service skills with a professional and polished demeanor 

COMPENSATION AND BENEFITS 

• Base Salary negotiable depending on experience; $65,000 – $85,000 annually 
• Health, Dental, & Vision Insurance 
• 401K Plan 
• PTO, Paid Holidays, & Sick Time 
• Disability Insurance 
• Health Savings Account (HSA) 
• Life Insurance 
• Mental Health Care 
• Accidental Death & Dismemberment Insurance 
• Dependent Care 
• Family Medical Leave 
• Childcare 
• Maternity & Paternity Leave 
• Military Leave 
• Bereavement Leave 
• Transportation Allowance 
• Gym Membership 
• Employee Assistance Program 
• Mobile Phone Discount 
• Professional Development Opportunities