Administrative opportunity with an established construction company. The position would be working at an office near the jobsite. This position is the glue between the many departments and project managers.  

Essential Duties & Responsibilities:
• Act as liaison between supervisor and others (ie. Departments, external contacts, subcontractors, clients, etc.)
• Oversee/process day-to-day administrative items; mail, overnight mail, packages, expense reports, checks, etc.
• Compose and/or edit/distribute letters, memos, reports and other departmental correspondence on time. Keep track of when recurrent reports are due and meetings are scheduled, including maintaining lists of recipients and/or participants.
• Process orders and reports as required and respond to requests for information. • Set up and maintain files.
• Order and maintain all office supplies.
• Maintain calendars with vacation dates, schedule/confirm meeting dates, etc.
• Document control and distribution in ProCore system – date stamp, PCO# and distribution to trade partners.
• OCIP (Owner Controlled Insurance Program) and insurance tracking, monitoring and follow up for missing or expired insurance.
• Perform Orientations for tradespeople. This will include playing a video tape, collecting, scanning and filing - ID’s and drug test.
• Prevailing wage – perform monthly interviews with select tradespeople and submit documentation to prevailing wage coordinator.
• Take job site progress photos.
• Take job photos with Structionsite.
• Have the ability to ride a buck hoist, climb stairs and ladder if necessary to access areas of the building under construction.
• Miscellaneous tasks and duties as requested by the Project Manager and Job site staff.
• Assist in compiling Owner Change Order for processing (adding mark ups, compiling back up, AIA Documents)