Open Positions (18)
Columbus, Ohio Direct Hire Jul 25, 2024 Legal We are seeking a Paralegal/Legal Secretary to provide comprehensive support to our attorneys, with a focus on employment, labor, and workforce management.
The ideal candidate will be experienced, highly organized, and detail oriented. You should demonstrate professionalism and handle sensitive information with care, thriving in a fast-paced, dynamic environment and team setting.
This is an exceptional opportunity to gain stability and advance your career with a reputable, nationally recognized firm offering long-term growth potential.
Key Responsibilities:
Oversee and coordinate daily schedules, including managing calendars, arranging travel, planning and scheduling conferences, teleconferences, depositions, and tracking court appearance dates.
Handle legal documentation and correspondence, organize mail, and transcribe attorneys’ time entries.
Draft, proofread, and edit a variety of legal documents, such as letters, memoranda, briefs, pleadings, agreements, and contracts.
Manage documents from templates, handwritten notes, or dictation.
Consistently open, maintain, and organize case files.
Answer phone calls, relay messages accurately, and communicate with poise and professionalism.
Interact effectively with clients, court reporters, opposing counsel’s staff, and internal colleagues both verbally and in writing.
Arrange for court reporters, video conferencing, depositions, and meetings.
Utilize Relativity for e-discovery tasks.
Review and correct monthly billing forms to ensure accuracy.
Prepare exhibits and witness files. Process reimbursements, expense reports, and check requests.
Demonstrate thorough knowledge of E-filing procedures within local, state, and federal jurisdictions.
Qualifications & Requirements:
High School Diploma Required; College Degree Preferred.
3 years of experience as a paralegal or legal support position.
2 years of experience in Employment, Labor, and Workforce Management law.
Highly proficient in Microsoft Office Suite
Advanced with calendar management in Outlook, internet research, document management systems, and attorney time entry software(s)
Highly organized with exceptional attention to detail.
Able to work under extreme deadlines while maintaining composure and organization.
Build effective working relationships across the Firm.
Exhibit professionalism with both internal and external clients, anticipating needs and providing necessary support.
Pay & Benefits:
$55,000.00 - $65,000.00 (negotiable on experience)
Monday – Friday 8:00 AM – 5:00 PM
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Opportunities for advancement
Paid sick time
Paid time off
Parental leave
Profit sharing
Retirement plan
Vision insurance
Tampa, Florida Direct Hire Jul 10, 2024 Legal Join our esteemed law firm in Tampa, FL as a Paralegal, providing vital support to our Medical Malpractice Attorneys! Our firm is committed to delivering exceptional legal services to sophisticated clients, and we pride ourselves on a collegial work environment that fosters professional growth and collaboration.
As a medical malpractice paralegal, you will play an essential role in preparing for trials, conducting research, and managing documents, contributing to the success of our high-stakes cases.
Key Responsibilities:
Assist attorneys in preparing for trials, including organizing exhibits, preparing witness lists, and drafting trial documents.
Conduct thorough research and analysis of medical records and legal documents related to medical malpractice cases.
Manage and organize case files, ensuring all documents are accurately maintained and easily accessible.
Coordinate and communicate with clients, witnesses, and experts to gather necessary information and support for cases.
Draft and file legal documents, such as pleadings, motions, and discovery requests, in compliance with Florida state court rules.
Provide administrative support to attorneys, including scheduling meetings, maintaining calendars, and handling correspondence.
Qualifications & Requirements:
Minimum of 3 years of demonstrated experience as a paralegal in medical malpractice, nursing home, and/or products liability.
Previous trial experience is preferred.
In-depth knowledge of Florida state court rules.
Strong written and verbal communication skills.
Client-oriented focus with a professional demeanor.
Initiative, analytical thinking, attention to detail, and organizational skills.
Proficiency in computer skills, including Microsoft Word, Excel, and Outlook.
Pay & Benefits:
75,000.00 - $90,000.00 per year
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Employee discount
Free parking
Health insurance
Health savings account
Life insurance
Opportunities for advancement
Paid sick time
Paid time off
Parental leave
Profit sharing
Retirement plan
Vision insurance
Columbus, Ohio Direct Hire Jul 2, 2024 Professional Are you a dynamic, detail-oriented individual with a passion for delivering unparalleled customer service?If so then we are seeking a highly motivated Client Service Associate to join our esteemed wealth management team.
In this pivotal role, you will play a crucial part in maintaining strong client relationships, ensuring operational efficiency, and upholding our commitment to excellence in service delivery.
Schedule: 8:30am to 5:00pm Monday through Friday
Key Responsibilities:
•Manage incoming calls and emails, providing prompt and professional responses to client inquiries and requests.
•Process client transactions with precision, ensuring accuracy in account records and compliance with regulatory standards.
•Utilize our Customer Relationship Management (CRM) system to document and track client interactions and work items effectively. •Provide comprehensive support to our financial advisors on products and services, offering valuable insights and assistance as needed.
•Prepare and submit financial and investment documents, including applications and withdrawal forms, in a timely manner.
•Facilitate the opening of new accounts for clients, ensuring all necessary documentation is completed and processed.
•Update beneficiary information in accordance with client requests. •Compile reports and presentations for both prospective and existing clients, showcasing our firm's offerings and value proposition.
Minimum Requirements:
•Demonstrated experience in customer service.
•Prior experience in finance or banking.
•Proficiency in analytical thinking.
•Exceptional attention to detail.
•Strong mathematical aptitude.
•Self-driven and assertive, with a commitment to professional excellence.
•Proficiency in Excel and PowerPoint
•Capability to work autonomously and within a team environment. •Excellent verbal and written communication abilities.
•Familiarity with CRM systems and methodologies.
•Competence in utilizing the Microsoft Office suite.
Preferred Qualification:
•Bachelor's degree in business, finance, marketing, or a related discipline.
•Background in wealth management and financial planning.
Pay & Benefits:
•$50,000.00 - $70,000.00
•401(k)
•Comprehensive structured training program.
•Supportive team environment.
•Paid time off, including holidays.
Medical, vision, and dental insurance coverage.
•Disability and life insurance benefits. Tampa, Florida Direct Hire Jul 1, 2024 Legal Join a dynamic legal team at a highly regarded law firm that specializes in a broad range of legal services, including construction defect litigation, commercial and residential evictions, and commercial real estate transactions. Our firm is dedicated to providing top-tier legal support and ensuring the highest level of client satisfaction.
As a Litigation Legal Assistant, you will provide essential administrative and clerical support to one Partner and one Associate Attorney. Your role will involve managing a substantial caseload, assisting with legal documentation, and ensuring efficient operation within the legal team.
Key Responsibilities:
Draft, edit, and finalize pleadings, contracts, settlement agreements, and correspondence.
E-file documents in both state and federal courts.
Prepare cases for arbitration with the American Arbitration Association.
Prepare and manage out-of-state subpoenas.
Enter attorney time in TABS3 billing software.
Coordinate travel arrangements and handle reimbursement processes.
Maintain and organize legal files and documents.
Produce responsive documents and review case files.
Prepare exhibits and monitor attorney CLE credits, inputting data into the Florida Bar website.
Handle client communications and schedule mediations, hearings, depositions, and meetings.
Maintain file status spreadsheets and assist with real estate closings.
Perform light estate planning tasks and other duties as requested by attorneys.
Administrative Duties:
Provide broad administrative support for attorneys and assigned staff.
Demonstrate efficiency in supporting a larger group of timekeepers and administrative personnel.
Draft and analyze discovery responses and legal pleadings, ensuring accuracy in proofreading.
Manage complex document production for litigation cases.
File documents electronically and retrieve court dockets from various online databases.
Delegate and input time entries, track work in progress, and review pre-bills for Accounting.
Maintain calendars, schedule meetings, and manage virtual hearings and court deadlines.
Coordinate travel arrangements and assist with the conflicts process.
Answer telephones and interact with clients, outside counsel, and other parties.
Maintain and update contact lists, coordinate mailings, and retrieve information from online resources and databases.
Assist with administrative tasks related to attorney compliance and professional organizations.
Maintain confidentiality in handling sensitive information.
Requirements:
High School Diploma required; an Associate or college-level degree in legal studies is strongly preferred.
Minimum of 3 years of Litigation experience required, including familiarity with the Rules of Civil Procedure and drafting pleadings.
Intermediate to advanced technical skills in Microsoft 365, Excel, Word, and Adobe Pro.
Strong organizational, delegation, and communication skills with excellent attention to detail.
Ability to type a minimum of 60 words per minute.
Capability to lift and carry up to 25 lbs. of file folders.
Job Type: Full-time
Pay: $75,000.00 - $85,000.00 per year
Benefits:
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Free parking
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Retirement plan
Vision insurance
Columbus Temp Jun 27, 2024 General Labor
Job Title: Inbound Loading and Unloading Operator
Shift: 1st Shift, 6:00 AM - 2:30 PM,
Schedule: Monday -Friday
Location: Grove City
Job Summary:
We are seeking a reliable and motivated individual to join our team as an Inbound Loading and Unloading Operator. This position plays a critical role in our operations by ensuring the efficient loading and unloading of incoming shipments.
Responsibilities:
Safely and efficiently unload incoming shipments from trucks using appropriate equipment and techniques.
Verify and record incoming shipments against bills of lading or other documents.
Transport materials to designated storage areas or production lines as required.
Load outbound shipments onto trucks, ensuring accuracy and adherence to shipping instructions.
Maintain a clean and organized work area, including storage areas and shipping/receiving docks.
Adhere to all safety protocols and procedures to ensure a safe working environment.
Assist with inventory counts and other warehouse tasks as needed.
Qualifications:
Previous experience in warehouse operations, particularly in loading and unloading roles, preferred but not required.
Ability to lift and move heavy objects, up to [specify weight if necessary] pounds.
Dependable and punctual, with a strong work ethic and attention to detail. Basic math and organizational skills.
Forklift certification or willingness to obtain certification is a plus.
Full-time employment with regular hours and predictable schedule. Opportunities for advancement and career growth within the company.
Tampa, Florida Direct Hire Jun 20, 2024 Legal We are seeking a skilled Legal Assistant to join our esteemed legal team in Tampa, FL. The ideal candidate will have extensive experience in corporate and tax law and be focused on achieving long-term stability and professional growth.
In this role, you will provide critical support to our attorneys, uphold high standards of client service, and contribute to the efficient running of our legal operations. If you are a motivated and detail-oriented professional looking to excel in a prestigious legal environment, we want to hear from you!
Key Responsibilities:
Schedule Management: Manage the day-to-day schedules of the attorneys. Proactivity and forward-thinking are crucial.
Document Preparation: Assist attorneys with preparing legal documents by creating, editing, and proofreading to ensure accuracy.
Calendar Maintenance: Maintain calendars, including appointments, meetings, travel, and trip plans.
Data Management: Prepare and maintain spreadsheets and databases for legal files.
Expense Processing: Handle reimbursements, expense reports, and check requests.
Project Management: Effectively manage projects by meeting deadlines and conducting follow-ups as needed.
Time Entry: Input, review, edit, and close timekeepers' time entries through the firm's web-based time entry program using firm standards.
Billing: Handle monthly client billing, review billing prebills for accuracy and completeness, perform client, matter, and timekeeper inquiries, and narrative edits.
Matter Management: Open new matters, generate client conflict checks, and set up and maintain timekeepers' work files, including daily and regular filing. Index and prepare files for off-site storage.
Confidentiality: Maintain the highest level of confidentiality of all Firm and client information, records, and files, both within and outside the Firm.
Qualifications & Requirements:
Minimum of 3 years of current transactional experience in the corporate area.
Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Experience with document management systems and time entry systems.
Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
Strong organizational and analytical skills with meticulous attention to detail.
Flexible attitude and the ability to adapt to changing assignments and priorities.
Client-oriented focus.
Billing experience preferred (including electronic billing).
Law firm experience preferred but not required.
College degree preferred but not required.
Pay & Benefits:
$65,000 - $90,000 (base pay negotiable on experience)
401(k)
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Employee discount
Free parking
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Parental leave
Profit sharing
Retirement plan
Vision insurance
Groveport, Ohio Direct Hire Jun 18, 2024 Professional Join Our Growing Team as an Administrative Assistant! Are you ready to be part of a rapidly expanding company that produces top-notch, delicious food products? We're looking for an enthusiastic and organized Administrative Assistant to support our Management Team at our Groveport, OH location.
What We Offer:
Competitive Salary: $50,000 - $58,000 (negotiable based on experience)
Comprehensive Benefits: health insurance, paid time off
Flexible Schedule: Enjoy a work-life balance with a Monday to Friday schedule
Growth Opportunities: Advance your career with us!
Your Role:
As our Administrative Assistant, you'll be a key player in ensuring smooth operations and supporting our Management Team with everyday administrative tasks and data input.
Key Responsibilities:
Provide general administrative support to the CEO, Senior Management Team, and Board of Directors
Administer programs, processes, and projects requiring coordination with multiple parties
Respond to requests for information and provide daily updates on inventories, operational efficiencies, and staffing to the CEO and CFO Maintain databases, generate reports, monitor budgets, and track expenses
Develop and improve administrative procedures, collaborating with other site administrators
Compile and analyze information from various sources, preparing necessary reports and graphics
Document and facilitate weekly team meetings and coordinate quarterly team events Assist with onboarding new employees, processing documentation, and supporting training processes
What You Bring:
High School Diploma or equivalent; Bachelor's degree highly preferred
5 years of progressive administrative experience
Proficiency in MS Office suite, including Excel, Word, and PowerPoint Experience with QuickBooks, ERP, or similar software is a plus
Experience processing shipping documents, purchase orders, and relevant paperwork
Strong problem-solving skills and the ability to make sound decisions under pressure
Detail-oriented with excellent organizational skills and the ability to manage multiple priorities
Strong interpersonal and communication skills
Location:
Work Location: Groveport, OH 43125 (Required)
Commute: Must be able to commute to Groveport, OH 43125
If you're ready to join a dynamic team and contribute to our national growth, apply now! Solon, Ohio Direct Hire Jun 14, 2024 Professional We are currently seeking a Human Resources Operations & Benefits Manager to join our dynamic restaurant group and rapidly growing organization! Established in 2014, we have expanded to nearly 20 locations throughout Ohio.
We pride ourselves on fostering a great culture, a supportive team environment, and a strong work-life balance. We are committed to your professional growth and offer incredible opportunities to advance your career. Come make a meaningful impact on our HR operations, benefits, and employee relations.
Key Responsibilities:
Lead and Optimize Processes: Refine HR operational processes to ensure maximum efficiency and compliance.
Manage HR Systems: Oversee the Human Resources Information System (HRIS) to maintain smooth and effective operations.
Develop Benefits Programs: Create, implement, and manage comprehensive employee benefits programs.
Ensure Regulatory Compliance: Stay ahead of federal, state, and local HR and benefits regulations to keep our organization compliant.
Recruitment and Talent Acquisition: Conduct activities to attract and hire top talent.
Implement HR Initiatives: Work with cross-functional teams to roll out impactful HR initiatives.
Budget Management: Maintain and optimize the HR budget, identifying and implementing cost-saving opportunities.
Qualifications & Requirements:
Bachelor’s degree in Human Resources, Business Administration, or related field.
Minimum of 3 years in HR operations and benefits management with solid job tenure.
Deep understanding of HR compliance and regulations at both federal and state levels.
Pay & Benefits:
Base Salary Range $65,000 to $85,000 (negotiable based on experience)
Comprehensive health insurance
401K
Profit Sharing
Paid Time Off
COLUMBUS, Ohio Temp Jun 11, 2024 Admin & Clerical Recruiter/ Staffing Specialist
What is the opportunity?
Do you want to be part of a fun, supportive team that is passionate about our mission, values, clients, our employees and our company? Are you ready to be part of a fast growing, established company where your contributions directly impact its success and growth? Are you looking for unlimited growth and earnings potential?
We change people’s lives.
What makes this opportunity so awesome?
Purpose driven work: The opportunity to make a difference every day in the lives of others by connecting them with new career opportunities and meaningful work.
The opportunity to contribute to the success of Ohio Businesses by connecting them with quality talent
A strong compensation program that rewards your performance and contributions
Unlimited growth and advancement potential with “No Glass Ceilings”
The opportunity to gain entrepreneurial experience by working with a locally owned and managed business that highly values the contribution of each team member.
Great company culture and a collaborative energetic team;
Work schedule M-F 8:00 – 5:00 pm
2 weeks Paid Time Off and Paid Time Off for all federally recognized holidays
Great downtown location in German Village – with free parking
What can you bring?
A positive, friendly and dedicated approach
Strong values and ethics
A curiosity and willingness to learn our proven methods and contribute to/support continual improvement
Adaptability to step outside of assigned responsibilities to support the team and organization
An open mind that enjoys being part of a fast-growing business in a constantly changing environment
Who is A Plus Staffing Solutions?
Headquartered in Columbus, Ohio, A Plus Staffing Solutions is a locally owned and operated full-service staffing firm specializing in Food Services & Hospitality, Light Industrial, Healthcare Support Services, Administrative & Clerical, and Professional Services. From entry level talent and skilled technicians to seasoned managers and professionals we provide our clients a scalable workforce by offering a full suite of staffing solutions. Clients and Candidates benefit from our proprietary on demand mobile app, JobPro by A Plus Staffing, by instantly connecting job seekers to flexible job opportunities that match their skills and schedules. A Plus Staffing Solutions is 100% Woman Owned and certified as a Women’s Business Enterprise by the Women’s Business Enterprise National Council (WBENC). A Plus Staffing Solutions is a member in good standing with the American Staffing Association and is ranked as a Top Temporary Staffing Agency in Columbus Ohio.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
Dental insurance
Health insurance
Health savings account
Paid time off
Professional development assistance
Referral program
Schedule:
Monday to Friday
On call
Experience:
Recruiting: 1 year (Preferred)
Language:
Spanish (Preferred)
Work Location: In person
Indianapolis, Indiana Direct Hire Jul 19, 2024 Professional Now seeking an Executive Administrative Assistant to join our dynamic team and established law firm in Indianapolis, IN!
The Executive Administrative Assistant will provide high-level support to a key partner within our firm, managing schedules, handling confidential information, and ensuring smooth communication between the partner, clients, and internal team members.
The ideal professional excels in fast-paced environments, managing time-sensitive materials, interacting seamlessly with clients and high-profile individuals, and maintaining strong organizational skills and strict confidentiality.
Essential Job Duties:
Direct and assist with all communication correspondence via phone, email, and mail
Manage partner's schedule: meetings, appointments, travel, due dates, and client activities
Proofread documents for formatting, grammar, punctuation, and spelling
Prepare and process outgoing correspondence; arrange specialized mail or courier services
Serve as a communication link between the partner, firm employees, and external contacts
Prepare expense reimbursement and disbursement requests
Coordinate travel arrangements: itineraries, agendas, travel expense reports, booking transportation, lodging, and meeting space
Process timesheets and provide backup assistance for document work
Collaborate with the partner’s legal assistant to coordinate tasks and discuss projects
Manage partner’s event and sponsorship tickets and invitations, confirming guest attendance
Assist with event organization: sending invitations, tracking responses, making reservations, handling food and beverage requests, and other event details
Manage partner’s correspondence folder and follow-up tasks to meet deadlines
Assist other team members when workload permits
Complete projects and special assignments by determining priorities, managing time, monitoring progress, problem-solving, and adjusting plans
Qualifications & Requirements:
3 years of experience as an administrative or executive assistant preferred
High school diploma required; Bachelor’s degree preferred
Excellent organizational and clerical skills with strong grammar, spelling, and punctuation knowledge
Exceptional customer service skills in person, over the phone, and via email
Exceptional attention to detail and ability to work independently and proactively
Proficient in Microsoft Office (Word, Excel, PowerPoint)
Highly proficient with technology on various devices, platforms, and softwares
Pay & Additional Details:
$80,000 - $90,000 (Negotiable based on experience)
On-site Monday – Friday 8:00 AM – 5:00 PM
Medical/Dental/Vision Insurance
401K
PTO/Vacation/Sick-Time/Holidays
Life Insurance
Disability Insurance
Indianapolis, Indiana Direct Hire Jun 28, 2024 Legal As we continue to expand our national presence, we are excited to welcome a dedicated Legal Assistant to join our established, diverse team in our Indianapolis office!
This role is integral to our Employee Benefits Attorneys, requiring exceptional document production skills, a willingness to embrace new technologies, and a proactive attitude.
We pride ourselves on fostering a collaborative and inclusive environment where every team member contributes to our high standards of client service and operational excellence.
Essential Job Duties:
Provide comprehensive administrative support, including both legal and non-legal processes, with a focus on delivering exceptional client service.
Prepare and draft correspondence, memos, and complex legal documents using word processing and document management systems.
Manage outgoing correspondence through various channels such as email, regular mail, overnight delivery, and fax; arrange specialized mail or courier services as needed.
Organize and prioritize ongoing client projects and handle dictation.
Proficiently use iPhone technology for various tasks.
Open new client matters and run conflicts checks.
Perform administrative tasks including reimbursements, coordinating travel, meetings, and conference calls, along with IT and facilities set-ups.
Assist with technology needs and utilize firm technology to complete tasks efficiently.
Organize and maintain electronic and physical files, ensuring daily compliance with firm guidelines.
Proofread and edit large, complex documents to ensure correct formatting, grammar, punctuation, and spelling, creating polished documents for attorney, client, or court use.
Answer and direct telephone calls for legal assignments, providing assistance as needed.
Manage scheduling of meetings, appointments, due dates, and client-related activities on electronic calendars for multiple legal assignments.
Maintain data in integrated databases that contain client and matter information, ensuring compliance with firm policies and procedures.
Maintain positive relations with external clients, internal clients, and co-workers, and contribute to the team by assisting with overflow and specialized tasks as needed.
Requirements & Qualifications:
High school diploma required; College degree preferred
Minimum of 2 years of document production experience preferred.
Highly proficient within all Microsoft Office products and document tools similar to Adobe.
Excellent clerical and communication skills with exceptional attention to detail.
Ability to prioritize work and balance multiple tasks and deadlines.
Ability to maintain a professional demeanor, exhibit sound judgment, use discretion, and maintain confidentiality.
Pay & Benefits:
$48,000 - 60,000 (negotiable on experienced)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
401(k) Plan
Paid Time Off
Parental Leave
Flexible Work Arrangements
Professional Development
Employee Assistance Program
Wellness Programs
Tampa, Florida Direct Hire Jul 10, 2024 Legal We are seeking an experienced Litigation Paralegal / Legal Assistant to join a high-performing legal team and established firm in downtown Tampa, FL!
The ideal candidate excels in providing top-tier litigation support and customer satisfaction while consistently delivering high-quality work.
Joining our team means becoming part of a supportive and innovative environment where your contributions are highly valued. We foster a collaborative culture where every team member can thrive and grow. If you are a proactive and detail-oriented professional with a passion for the legal field, this is your chance to advance your career with us.
Key Responsibilities:
Document Preparation: Assist attorneys in preparing legal documents by creating, editing, and proofreading to ensure accuracy and precision. This includes drafting pleadings, motions, subpoenas, and discovery documents.
Trial Coordination: Work closely with attorneys to manage deadlines and prepare for trials. This involves organizing trial exhibits, witness preparation, and coordinating logistics for court filings.
Case Management: Maintain and organize case files, ensuring all relevant documents are filed and easily accessible. Manage case calendars and track key dates and deadlines.
Client Interaction: Communicate with clients to gather information, provide updates on case progress, and coordinate meetings or depositions.
Research: Conduct legal research using databases and other resources to support case strategies and provide relevant information to attorneys.
Timekeeping: Track and enter billable and non-billable hours daily, ensuring accurate and timely billing for client services.
Confidentiality: Maintain the highest level of confidentiality for all firm and client information, records, and files, both within and outside the firm.
Coordination with Experts and Witnesses: Assist in identifying, retaining, and communicating with expert witnesses. Coordinate witness interviews and depositions.
E-Discovery: Manage electronic discovery processes, including data collection, review, and production using legal software tools.
Court Filings: Prepare and file legal documents with state and federal courts, ensuring compliance with court rules and procedures.
Qualifications:
Proficiency with legal software (e.g., Xera, Concordance) and Microsoft Word, Excel, Outlook, and PowerPoint.
Excellent grammar, spelling, punctuation, and communication skills (both written and verbal) are required.
Strong organizational and analytical skills with meticulous attention to detail.
Requirements
High School Diploma or equivalent; College degree preferred
Minimum of 3 years of experience in commercial litigation and/or general business litigation.
Minimum of 3 years of experience E-filing and knowledge of Federal and Florida state court rules.
Familiarity with document management systems and time entry systems is preferred.
Job Type: Full-time
Pay: $60,000.00 - $80,000.00 per year
Benefits:
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Parental leave
Retirement plan
Travel reimbursement
Vision insurance
Clearwater, Florida Direct Hire Jul 10, 2024 Finance We are looking for a seasoned professional to lead our corporate finance functions and operations as a Finance Director.
The Director of Finance will be responsible for overseeing all financial activities of the company, including financial planning and analysis, treasury management, risk management, and capital allocation.
The successful candidate will play a crucial role in driving strategic decision- making, optimizing financial performance, and ensuring compliance with regulatory requirements.
Key Responsibilities:
Oversee and Manage Daily Operations:
Supervise and manage the daily operations of the accounting department, including accounts payable, accounts receivable, general ledger, and financial reporting functions.
Ensure the accuracy and completeness of financial records and transactions, overseeing reconciliations, journal entries, and month-end close processes.
Develop Accounting Policies and Procedures:
Develop and implement accounting policies, procedures, and internal controls to safeguard company assets and ensure compliance with Generally Accepted Accounting Principles (GAAP) and other regulatory requirements.
Stay abreast of changes in accounting standards, regulations, and industry best practices, and ensure timely implementation of any updates or changes impacting the company’s accounting practices.
Financial Reporting and Analysis:
Prepare and analyze financial statements, variance analysis, and other management reports to provide insights into business performance and financial health.
Coordinate and assist with annual budgeting and forecasting processes, collaborating closely with department heads and senior management to develop financial plans and targets.
Audit and Compliance Management:
Manage relationships with external auditors, tax consultants, and other third-party service providers to support audit and tax compliance requirements.
Ensure compliance with regulatory requirements and assist in the preparation of audit schedules and financial disclosures as necessary.
Team Leadership and Development:
Develop & lead a team of accounting professionals, providing coaching, guidance, and performance feedback to foster a culture of continuous improvement and professional growth.
Collaborate with cross-functional teams to support strategic initiatives, special projects, and process improvements aimed at enhancing operational efficiency and
effectiveness.
Treasury Management and Financial Planning:
Oversee treasury management activities, including cash flow forecasting, liquidity planning, and working capital optimization to support operational needs and strategic initiatives.
Evaluate investment opportunities, capital allocation strategies, and financing options to maximize shareholder value and support business growth objectives.
Risk Management and Internal Controls:
Assess and mitigate financial risks, including credit risk, market risk, and operational risk, by implementing robust risk management policies, procedures, and controls.
Ensure the integrity of financial data and compliance with internal controls by implementing effective monitoring mechanisms and conducting periodic reviews.
Qualifications:
Bachelor's degree in Finance, Accounting, Economics, or related field; MBA or CPA preferred.
Proven track record of at least 5 years of progressive experience in corporate finance, treasury management, and financial planning and analysis.
Strong analytical and quantitative skills, with the ability to translate complex financial data into actionable insights and recommendations.
Excellent communication and presentation skills, with the ability to effectively interact with senior executives, board members, and external stakeholders.
Demonstrated leadership abilities, with a strategic mindset and a collaborative approach to problem-solving.
Thorough understanding of financial markets, investment principles, and regulatory requirements.
Proficiency in financial modeling, and accounting software.
Additional Details:
$120,000 - $130,000 Base salary negotiable on experience
Bonus opportunity
PTO
Dental & Vision Insurance
401K + Match
Opportunity for growth
Tampa, Florida Direct Hire Jul 10, 2024 Legal Join our team as a Paralegal/Legal Assistant and elevate your career in a role that offers not just a job but a lifestyle where balance and enjoyment are as important as professionalism and productivity!
We are seeking a proactive, detail-oriented professional with defense and time tracking/billing experience ready to embrace new challenges and grow with our dynamic firm.
Overlooking the beautiful Tampa Bay, our office offers scenic views and an established, collaborative, supportive culture!
Key Responsibilities:
Manage an estimated caseload of 100 cases, ensuring effective progression and adherence to legal standards.
Draft and issue subpoenas with accuracy and efficiency.
Prepare detailed medical chronologies essential for case management.
Organize and maintain documentation for case management, including files and schedules for hearings, depositions, and trials.
Draft, review, and file legal documents such as pleadings, motions, and discovery responses.
Prepare trial binders and court materials; manage exhibit lists and documentation during trials.
Communicate with clients to update them on case progress and gather information.
Attend trials and depositions, assisting with document management and support to attorneys.
Organize exhibits and evidence for depositions and trials; prepare deposition summaries.
Coordinate logistical aspects such as scheduling meetings and travel, managing calendars.
Monitor and ensure compliance with court deadlines and requirements.
Handle billing processes, including timekeeping, invoice preparation, and billing inquiries.
Requirements:
High school diploma or equivalent required; Bachelor’s degree preferred.
Minimum of 3 years experience in insurance defense, time-tracking, and billing.
Proficiency in legal document drafting, e-filing, and file management.
Experience in billing processes and management.
Must be comfortable on-site M-F 8:30 AM – 5:00 PM
What We Offer:
Comprehensive compensation, starting at $65,000+, and quarterly bonuses on a tiered structure.
No billing quotas or requirements.
Comprehensive benefits package including 100% health insurance coverage, 401(k) with matching, life insurance, paid time off, and more.
Significant opportunities for professional growth.
Exceptional work-life balance in a workplace that values flexibility and ethical leadership.
A collaborative, supportive environment where team members are dynamic professionals who enjoy engaging in activities and social events together outside of work.
Job Type: Full-time
Pay: From $65,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Disability insurance
Free parking
Health insurance
Life insurance
Opportunities for advancement
Paid sick time
Paid time off
Profit sharing
Retirement plan
Vision insurance
Schedule:
Monday to Friday
No weekends
St Petersburg, Florida Direct Hire Jul 16, 2024 Legal Now seeking a Legal Assistant/Secretary to join our established firm and small team in the vibrant heart of downtown St. Petersburg!
Specializing in business, real estate, and commercial litigation, we uphold values of stability, teamwork, and a dedicated commitment to success and synergy. If you are an experienced professional seeking to make a significant impact within a close-knit team dedicated to growth, we invite you to be a key player in our dynamic environment.
Key Responsibilities:
Take complete ownership of case management.
Independently manage timing and action plans for completing department functions.
Manage court deadlines, calendars, and hearings, ensuring timely filing adherence by attorneys and the team.
Transcribe legal documents, correspondence, and reports from rough draft or dictation.
Maintain manual records and filing systems, including electronic systems (E-filing), understanding requirements of both state and federal regulations.
Operate standard office equipment, including personal computers, copiers, scanners, filing systems, and telephones.
Prepare and edit various legal documents, including letters, memoranda, briefs, pleadings, agreements, contracts, and presentations, utilizing MS Word, Excel, PowerPoint, and Relativity for e-discovery.
Review completed documents thoroughly for errors in grammar, spelling, punctuation, and formatting.
Open new files, prepare and collect conflict of interest checks, and maintain client and general files.
Proactively prepare correspondence, reports, and other documents ahead of need.
Why Join Us?
Growing stable practice offering opportunities for advancement.
Small family-like team in a beautifully located office in downtown St. Petersburg, FL.
Free parking with easy access to the office and various amenities and activities nearby!
Requirements:
High School Diploma required; Bachelor’s degree preferred
3+ years of case management experience
3+ years of e-filing and understanding of federal and state requirements
Strong organizational and prioritization skills; ability to complete tasks under time constraints
Salary, Benefits & Additional Information:
$60,000 - $70,000 Base Salary (Negotiable based on experience)
Monday to Friday 8:00 AM – 5:00 PM
On-site in St. Petersburg, FL
100% Health Insurance Coverage
Paid time off, sick, and vacation
401k program offered after 1 year of employment
Free parking
Tampa, Florida Direct Hire Jun 11, 2024 Legal We are seeking a skilled and organized Legal Assistant to join our dynamic team in Tampa, Florida. As a Legal Assistant, you will play a key role in supporting our legal professionals and ensuring the smooth functioning of our legal operations.
Responsibilities:
Assist attorneys with legal research, document preparation, and other tasks as needed.
Manage and organize legal documents, ensuring accuracy and confidentiality.
Coordinate communication between attorneys, clients, and other stakeholders.
Schedule appointments, meetings, and court dates, and maintain calendars.
Prepare and file legal documents with courts and government agencies.
Conduct basic legal correspondence and communicate professionally with clients.
Assist in maintaining organized case files and databases.
Handle administrative tasks such as answering phones and managing office supplies.
Qualifications:
High school diploma or equivalent; additional education or certification in legal studies is a plus.
Proven experience as a legal assistant or in a similar role.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and legal research tools.
Ability to multitask and prioritize workload efficiently.
Familiarity with legal procedures and terminology.
Professional demeanor and strong interpersonal skills.
Benefits:
Competitive salary, negotiable starting between $60,000 - $70,000
Health and dental insurance options.
Retirement savings plans.
Paid time off.
Opportunities for professional development and growth.
If you are a motivated individual with a passion for the legal field, we invite you to apply for this exciting opportunity. Join our team and contribute to the success of our legal practice in Tampa, Florida.
Columbus, Ohio Direct Hire Jun 11, 2024 Legal Join our dynamic team in Columbus, OH, as a Paralegal/Legal Assistant! The Paralegal/Legal Assistant is a crucial contributor, supporting attorneys to provide the highest level of service to internal and external clients.
As a proactive team member, the Paralegal/Legal Assistant excels in balancing multiple work demands, ensuring the quality and timeliness of their work, and maintaining client and Firm confidentiality.
Essential Duties and Responsibilities:
Manage attorneys' day-to-day schedules, including:
Calendar management
Coordinating travel arrangements
Planning and scheduling conferences, teleconferences, and depositions
Recording and monitoring court appearance dates, pleadings, filing requirements, and evidence-gathering
Opening and sorting mail
Prepare and edit various legal documents, including letters, memoranda, briefs, pleadings, agreements, contracts, and presentations, utilizing MS Word, Excel, PowerPoint, and Relativity for e-discovery.
Review monthly billing proformas for accuracy and completeness.
Perform client, matter, and timekeeper inquiries, and assist with narrative edits.
Answer phones, accurately take and relay messages.
Arrange video conferencing and set up conference calls.
Communicate orally and in writing with clients, court reporters, and internal personnel.
Process reimbursements, expense reports, and check requests.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and internet research skills.
Familiarity with document management systems and attorney time entry software.
Advanced experience in calendar management through Outlook.
Extremely organized and detail-oriented.
Comfortable working under extreme deadlines while maintaining professionalism.
Ability to multitask and prioritize work assignments.
Build collaborative relationships with other functional areas within the firm.
Ability to anticipate and act as a team member by assisting where needed.
REQUIREMENTS:
High School Diploma or Equivalent; Bachelor's degree preferred.
5+ years of experience as a paralegal or legal assistant.
SALARY & BENEFITS:
$70,000 - $80,000 per year based on experience
Medical/Dental/Vision
401k (Match offered after 1 year)
Flexible Spending Account (FSA)
Short & Long Term Disability
AD&D/Group Life Insurance
Free Parking
Full-time, Monday - Friday 8:00 AM - 5:00 PM
Columbus, Ohio Direct Hire Jun 11, 2024 Legal Assistant Join our dynamic legal team in Columbus, OH, and contribute to a professional environment where quality service and excellence are our priorities. We are currently seeking a dedicated Legal Secretary/Paralegal to support our attorneys and help maintain our commitment to high client satisfaction.
The Legal Secretary/Paralegal will be an integral part of the team, supporting attorneys in managing their operational and administrative needs. The role requires a proactive approach to balancing multiple work demands, a keen attention to detail, and a strong commitment to maintaining confidentiality and professionalism.
Essential Duties and Responsibilities:
Administrative Support: Manage daily schedules and administrative needs of attorneys including coordinating travel, scheduling conferences, teleconferences, and depositions, and monitoring court appearance dates, pleadings, and filing requirements.
Document Preparation: Prepare and edit legal documents such as letters, memoranda, briefs, pleadings, agreements, and contracts from forms, original materials, or dictation. Utilize MS Excel and PowerPoint for creating spreadsheets and presentations.
File Management: Open, organize, and maintain client files and legal documents with consistency and precision.
Billing and Reporting: Review monthly billing pro-formas for accuracy. Perform inquiries and edits related to clients, matters, and timekeepers.
Communication: Handle telephone calls, take accurate messages, set up video conferences, and maintain clear communication with clients, court reporters, and internal staff.
Expense Management: Process reimbursements, expense reports, and check requests efficiently.
Knowledge, Skills, and Abilities Required:
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Internet research, and document management systems.
Advanced experience in calendar management through Outlook.
Exceptional organizational skills with the ability to multitask and prioritize effectively.
Strong interpersonal skills with the ability to build collaborative relationships and work cohesively with team members.
Ability to work under tight deadlines and adapt to changing conditions with a professional demeanor.
Requirements:
High School Diploma or equivalent; Bachelor’s degree preferred.
Minimum of 3 years’ experience in a legal secretary or paralegal role.
Experience with electronic filing and court dockets.
Must be extremely organized, detail-oriented, and capable of handling confidential information with discretion.
Flexibility to work overtime as needed.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Expected hours: No less than 40 per week
Benefits:
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Opportunities for advancement
Paid time off
Parental leave
Profit sharing
Vision insurance
