Open Positions (10)
Tampa, Florida Direct Hire Oct 14, 2024 Professional We are seeking a highly skilled and proactive Executive Administrative Assistant to support and assist the CEO of our law firm located in downtown Tampa, FL!
This key position will manage all aspects of the executive’s daily responsibilities, including complex scheduling, travel coordination, and oversight of high-priority projects and communications. You will serve as the executive’s trusted partner, ensuring operational efficiency and facilitating the executive’s focus on high-level initiatives.
This role provides significant exposure to top-tier decision-making processes, offering valuable opportunities for professional growth and development. With substantial travel and a mix of in-office and remote support, this position not only offers variety and flexibility but also a chance to build key relationships and gain insight into executive-level operations within a thriving law firm.
KEY RESPONSIBILITIES
Serve as the primary support for a senior executive, managing both personal and professional schedules.
Coordinate and prepare travel arrangements, including itineraries for international and domestic trips.
Prepare documents, presentations, and reports for executive review.
Serve as a liaison between the executive and internal/external contacts.
Organize and attend meetings, ensuring all necessary materials are available.
Manage confidential communications and correspondence on behalf of the executive.
Assist with marketing and client events, including setup and coordination.
Provide logistical and technical support during business trips and events.
Coordinate with internal staff to ensure deadlines and project milestones are met.
Handle additional administrative duties such as managing supplies, wardrobe, and maintaining a conducive work environment.
QUALIFICATIONS & REQUIREMENTS
Minimum of 7 years of executive administrative support experience, ideally in a fast-paced and
high-growth environment similar to a law firm.
Must currently have a valid passport and driver’s license.
Bachelor’s degree preferred.
Highly proficient in Microsoft Office (Outlook, Word, Excel, etc.)
Strong organizational and multitasking abilities.
High level of professionalism and discretion.
Excellent communication skills (written and verbal).
Ability to handle last-minute schedule changes and high-pressure situations.
Bilingual in Spanish is a strong plus.
Willingness to travel 30% of the time, both domestically and internationally.
BENEFITS & COMPENSATION
Base Salary: $85,000 - $120,000 annually, based on experience and qualifications.
Health, Dental, and Vision Insurance: Effective on the first day of employment.
401(k) Plan: Matching contributions up to 4% of salary.
Paid Time Off and Holidays: 9 holidays per year, with additional paid time off
Paid Parental Leave: Up to 6 weeks at 60% of base earnings.
Short-Term and Long-Term Disability: Firm-paid coverage.
Life Insurance: Firm-paid basic life insurance coverage.
Additional Perks: Employee Assistance Program, access to wellness apps, and more.
Tampa Direct Hire Oct 21, 2024 Admin & Clerical Now seeking a Client Services & Sales Specialist to join our established team and company in the Machining & Manufacturing industry!
This professional will play a pivotal role in ensuring post-sale satisfaction by providing comprehensive technical support and managing service-related projects from start to finish. With a primary focus on addressing client inquiries, processing orders, and coordinating with internal teams to maintain exceptional service standards.
This position operates within a technical environment that requires a balance of customer relationship management and a strong understanding of equipment and machinery.
KEY RESPONSIBILITIES:
Client Services & Technical Support
Act as the primary point of contact for clients, handling technical service requests, parts inquiries, and equipment updates.
Prepare detailed and accurate quotes for spare parts, service upgrades, and modifications.
Collaborate with internal departments to ensure timely delivery of services, orders, and project updates.
Manage escalated customer issues, ensuring swift resolution and customer satisfaction.
Track shipments, manage order fulfillment, and resolve any discrepancies or delivery issues.
Maintain accurate data in ERP systems, ensuring compliance and up-to-date records for customer interactions, orders, and quotes.
Support customers in troubleshooting equipment issues and coordinate more complex cases with technical teams when needed.
Project & Sales Management
Oversee service-related projects from inception to completion, ensuring alignment with customer needs and internal capabilities.
Provide leadership on pricing strategies and coordinate the purchase process for all modifications and quotes exceeding $10,000.
Maintain close communication with clients throughout the project lifecycle, ensuring timely updates on progress, delivery, and any potential issues.
Follow up on outstanding quotes and convert them into successful sales while maintaining accurate tracking of project status.
Team Leadership & Collaboration:
Mentor junior team members, providing guidance on service processes, customer management, and technical support.
Review and approve sales orders to ensure quality assurance and team alignment with customer service standards.
Participate in cross-departmental collaborations to enhance customer experience, particularly in areas related to logistics and production.
Contribute ideas and feedback to continuously improve department processes and workflows.
Assist with training new hires and monitor the team’s performance to ensure adherence to service goals.
QUALIFICATIONS & REQUIREMENTS:
Minimum of 3 years of experience in customer service, technical support, or sales with machining, manufacturing, or similarly related role, or environment.
Must be able to demonstrate strong understanding of equipment machinery, sales, and/or manufacturing processes.
Bachelor’s degree in Business, Engineering, or a related field (or equivalent experience).
Proven ability to handle customer inquiries, provide solutions, and ensure high service standards.
Familiarity with ERP systems and proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Excellent organizational skills with the ability to manage multiple projects simultaneously.
Bilingual in English & Spanish is a plus but not required.
Compensation:
$65,000.00 - $75,000.00 base salary annually, negotiable on experience.
Performance bonus opportunities
401(k) with matching
Dental, Health, and Vision Insurance
Paid Time Off and Parental Leave
Work Environment:
Full-time, on-site in office, Tampa, 33634
Monday - Thursday 7:30 AM - 5:00 PM
Every other Friday 7:30 AM - 4:00 PM or OFF
Tampa, Florida Direct Hire Oct 14, 2024 Engineering We are actively seeking a motivated Mechanical Engineering Manager to be a key driver of growth within our precision metal fabrication and shielding division. This role will be instrumental in advancing our business by optimizing manufacturing processes and enhancing partnerships with clients across a wide
range of industries! Your work will involve the design and improvement of mechanical systems to ensure exceptional quality and operational efficiency.
The ideal candidate is a forward-thinking engineering professional with a strong background in mechanical and industrial processes. You should possess excellent problem-solving skills, a
collaborative mindset, and a passion for driving process improvements. Experience in working with complex systems and a commitment to delivering results are key attributes for success in this role.
Key Responsibilities:
Collaborate with cross-functional teams in both, Canada and U.S to ensure clear communications and implementations.
Design, develop, implement, and optimize production processes and mechanical systems for high-demand industries and quick turnaround times.
Utilize CAD software to design mechanical components and RF/EMI/EMC shielding solutions.
Support the manufacturing and assembly of PCB systems, with a focus on through-hole technology and surface-mount assembly.
Ensure process optimization for thermal management, shielding, and high-quality production standards.
Conduct time studies, workflow analysis, and testing to improve efficiency and product quality.
Analyze production data to identify areas for continuous improvement in manufacturing and supply chains.
Qualifications & Requirements:
Must be a U.S. citizen and a resident of the Greater Tampa Bay, FL area.
Must hold an active and valid U.S. passport.
This role will be required to travel to Canada once a month, providing the opportunity to gain valuable international experience and work with cross-border teams.
Applicants must be comfortable with this expectation, with trips estimated for 2-3 week(s) at a time during the first six months.
Bachelor’s degree in Industrial Engineering, Mechanical Engineering, or a related field.
Minimum of 7 years of experience in industrial or mechanical engineering, or similar.
Minimum of 5 years of experience managing and leading teams.
Proficiency in CAD software (Solidworks, AutoCAD, etc.).
Hands-on experience with manufacturing processes, automation, and production systems.
Strong problem-solving, communication, and teamwork skills.
Compensation & Benefits:
Full-time, permanent position on-site when not traveling.
Base Salary negotiable depending on experience, $98,000.00 - $135,000.00, plus insurance options, paid time off, 8 paid holidays, and retirement plan options.
Columbus Temp To Hire Sep 27, 2024 General Labor * Join Our Team for Peak Season! *
Position: Warehouse Picker/Packer
Shift: 1st Shift, 7:00 AM - 3:30 PM
Pay: $16/hr
We’re gearing up for peak season and need motivated individuals to help pick and pack orders in our warehouse. If you’re ready to work in a fast-paced environment and make a difference, we want to hear from you!
Dublin Direct Hire Aug 7, 2024 Finance Are you someone who excels in accuracy and enjoys working with numbers? As an Accounting Input Clerk, you will play a crucial role in our Accounts Payable workflow. You will handle invoice input, track credits, reconcile statements, and manage daily business transaction reconciliation. Additionally, you will be responsible for managing the cash drawer, maintaining the change drawer, organizing and filing accounting records, and assisting in the annual audit process. Join us and make a significant impact with your skills and attention to detail.
Duties
Performing invoice input and entering and tracking credits Reconciling statements
Daily reconciliation of business transactions and counting down the cash drawer
Maintaining the change drawer
Organizing and filing all accounting records
Assisting in the annual audit process
Experience:
At least 2 years of experience in Accounts Payable or a related role
Required Skills:
Proficiency in general ledger accounting and financial software
An associate's degree is preferred but not required
Experience with accounting systems
Strong attention to detail and accuracy in data entry
Ability to handle confidential information with integrity
Nice-to-Have Skills:
Technical accounting knowledge
Familiarity with tax regulations related to accounts payable
Experience using HRIS systems
If you are a dedicated professional with a passion for numbers and a desire to contribute to a dynamic finance team, we encourage you to apply for the Accounts Payable Clerk position.
Job Type: Full-time
Pay: $21.00 - $23.00 per hour
Benefits: Health insurance Paid time off
Schedule: Monday to Friday
Ability to Relocate: Columbus, OH: Relocate before starting work (Required)
Work Location: In person Columbus, Ohio Direct Hire Aug 1, 2024 Finance Join Our Team as a Finance Manager!
Are you ready to take on a dynamic role that combines financial expertise with the excitement of a new innovative entertainment concept. We are looking for a dedicated Finance Manager to be a key player in our journey from construction to grand opening and beyond.
Why You'll Love Working with Us:
Impactful Role: You'll manage budgets, funds, and financial operations, playing a vital role in our success.
Growth Opportunities: Be part of our expansion and shape the future of our locations.
Collaborative Environment: Work closely with diverse teams and make financial insights that drive decisions.
Exciting Industry: Dive into the hospitality, entertainment, and retail sectors.
What You'll Do:
Budget Management: Lead the development and management of pre-opening and operational budgets. Track and report financial performance.
Fund Management: Ensure efficient and effective use of funds. Financial Reporting: Prepare and present financial statements and reports to senior management.
Operational Oversight: Manage financial operations for food and beverage, merchandise, games, and ticketing. Ensure accurate tracking of revenues and expenses.
Cost Control: Implement measures to control costs and identify savings opportunities.
Compliance: Ensure compliance with financial regulations and company policies. Manage audits as necessary.
Team Collaboration: Support financial decision-making and provide insights and recommendations to other departments.
Inventory Management: Oversee inventory for F&B and merchandise to maintain optimal stock levels and minimize waste. Payroll Management: Ensure timely and accurate payroll processing.
Cash Flow Management: Monitor cash flow and ensure sufficient liquidity.
Financial Strategy: Develop and implement strategies for long-term growth and sustainability.
Travel: Enjoy a hybrid role with periodic travel to our HQ in Columbus and other locations across Ohio.
What We're Looking For:
Educational Background: Bachelor's degree in Finance, Accounting, Business Administration, or related field. CPA is a plus. Experience: Proven experience as a Financial Controller, Finance Manager, or similar role, preferably in hospitality, entertainment, or retail.
Skills: Strong financial and accounting knowledge, proficiency in financial software, excellent analytical and problem-solving skills, and strong communication and interpersonal abilities.
Team Player: Ability to work collaboratively with cross-functional teams.
Attention to Detail: High degree of accuracy and detail-oriented.
Indianapolis, Indiana Direct Hire Jun 28, 2024 Legal As we continue to expand our national presence, we are excited to welcome a dedicated Legal Assistant to join our established, diverse team in our Indianapolis office!
This role is integral to our Employee Benefits Attorneys, requiring exceptional document production skills, a willingness to embrace new technologies, and a proactive attitude.
We pride ourselves on fostering a collaborative and inclusive environment where every team member contributes to our high standards of client service and operational excellence.
Essential Job Duties:
Provide comprehensive administrative support, including both legal and non-legal processes, with a focus on delivering exceptional client service.
Prepare and draft correspondence, memos, and complex legal documents using word processing and document management systems.
Manage outgoing correspondence through various channels such as email, regular mail, overnight delivery, and fax; arrange specialized mail or courier services as needed.
Organize and prioritize ongoing client projects and handle dictation.
Proficiently use iPhone technology for various tasks.
Open new client matters and run conflicts checks.
Perform administrative tasks including reimbursements, coordinating travel, meetings, and conference calls, along with IT and facilities set-ups.
Assist with technology needs and utilize firm technology to complete tasks efficiently.
Organize and maintain electronic and physical files, ensuring daily compliance with firm guidelines.
Proofread and edit large, complex documents to ensure correct formatting, grammar, punctuation, and spelling, creating polished documents for attorney, client, or court use.
Answer and direct telephone calls for legal assignments, providing assistance as needed.
Manage scheduling of meetings, appointments, due dates, and client-related activities on electronic calendars for multiple legal assignments.
Maintain data in integrated databases that contain client and matter information, ensuring compliance with firm policies and procedures.
Maintain positive relations with external clients, internal clients, and co-workers, and contribute to the team by assisting with overflow and specialized tasks as needed.
Requirements & Qualifications:
High school diploma required; College degree preferred
Minimum of 2 years of document production experience preferred.
Highly proficient within all Microsoft Office products and document tools similar to Adobe.
Excellent clerical and communication skills with exceptional attention to detail.
Ability to prioritize work and balance multiple tasks and deadlines.
Ability to maintain a professional demeanor, exhibit sound judgment, use discretion, and maintain confidentiality.
Pay & Benefits:
$48,000 - 60,000 (negotiable on experienced)
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
401(k) Plan
Paid Time Off
Parental Leave
Flexible Work Arrangements
Professional Development
Employee Assistance Program
Wellness Programs
Tampa, Florida Direct Hire Jul 10, 2024 Legal We are seeking an experienced Litigation Paralegal / Legal Assistant to join a high-performing legal team and established firm in downtown Tampa, FL!
The ideal candidate excels in providing top-tier litigation support and customer satisfaction while consistently delivering high-quality work.
Joining our team means becoming part of a supportive and innovative environment where your contributions are highly valued. We foster a collaborative culture where every team member can thrive and grow. If you are a proactive and detail-oriented professional with a passion for the legal field, this is your chance to advance your career with us.
Key Responsibilities:
Document Preparation: Assist attorneys in preparing legal documents by creating, editing, and proofreading to ensure accuracy and precision. This includes drafting pleadings, motions, subpoenas, and discovery documents.
Trial Coordination: Work closely with attorneys to manage deadlines and prepare for trials. This involves organizing trial exhibits, witness preparation, and coordinating logistics for court filings.
Case Management: Maintain and organize case files, ensuring all relevant documents are filed and easily accessible. Manage case calendars and track key dates and deadlines.
Client Interaction: Communicate with clients to gather information, provide updates on case progress, and coordinate meetings or depositions.
Research: Conduct legal research using databases and other resources to support case strategies and provide relevant information to attorneys.
Timekeeping: Track and enter billable and non-billable hours daily, ensuring accurate and timely billing for client services.
Confidentiality: Maintain the highest level of confidentiality for all firm and client information, records, and files, both within and outside the firm.
Coordination with Experts and Witnesses: Assist in identifying, retaining, and communicating with expert witnesses. Coordinate witness interviews and depositions.
E-Discovery: Manage electronic discovery processes, including data collection, review, and production using legal software tools.
Court Filings: Prepare and file legal documents with state and federal courts, ensuring compliance with court rules and procedures.
Qualifications:
Proficiency with legal software (e.g., Xera, Concordance) and Microsoft Word, Excel, Outlook, and PowerPoint.
Excellent grammar, spelling, punctuation, and communication skills (both written and verbal) are required.
Strong organizational and analytical skills with meticulous attention to detail.
Requirements
High School Diploma or equivalent; College degree preferred
Minimum of 3 years of experience in commercial litigation and/or general business litigation.
Minimum of 3 years of experience E-filing and knowledge of Federal and Florida state court rules.
Familiarity with document management systems and time entry systems is preferred.
Job Type: Full-time
Pay: $60,000.00 - $80,000.00 per year
Benefits:
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Parental leave
Retirement plan
Travel reimbursement
Vision insurance
Tampa, Florida Direct Hire Jun 11, 2024 Legal We are seeking a skilled and organized Legal Assistant to join our dynamic team in Tampa, Florida. As a Legal Assistant, you will play a key role in supporting our legal professionals and ensuring the smooth functioning of our legal operations.
Responsibilities:
Assist attorneys with legal research, document preparation, and other tasks as needed.
Manage and organize legal documents, ensuring accuracy and confidentiality.
Coordinate communication between attorneys, clients, and other stakeholders.
Schedule appointments, meetings, and court dates, and maintain calendars.
Prepare and file legal documents with courts and government agencies.
Conduct basic legal correspondence and communicate professionally with clients.
Assist in maintaining organized case files and databases.
Handle administrative tasks such as answering phones and managing office supplies.
Qualifications:
High school diploma or equivalent; additional education or certification in legal studies is a plus.
Proven experience as a legal assistant or in a similar role.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office and legal research tools.
Ability to multitask and prioritize workload efficiently.
Familiarity with legal procedures and terminology.
Professional demeanor and strong interpersonal skills.
Benefits:
Competitive salary, negotiable starting between $60,000 - $70,000
Health and dental insurance options.
Retirement savings plans.
Paid time off.
Opportunities for professional development and growth.
If you are a motivated individual with a passion for the legal field, we invite you to apply for this exciting opportunity. Join our team and contribute to the success of our legal practice in Tampa, Florida.
Columbus, Ohio Direct Hire Jun 11, 2024 Legal Join our dynamic team in Columbus, OH, as a Paralegal/Legal Assistant! The Paralegal/Legal Assistant is a crucial contributor, supporting attorneys to provide the highest level of service to internal and external clients.
As a proactive team member, the Paralegal/Legal Assistant excels in balancing multiple work demands, ensuring the quality and timeliness of their work, and maintaining client and Firm confidentiality.
Essential Duties and Responsibilities:
Manage attorneys' day-to-day schedules, including:
Calendar management
Coordinating travel arrangements
Planning and scheduling conferences, teleconferences, and depositions
Recording and monitoring court appearance dates, pleadings, filing requirements, and evidence-gathering
Opening and sorting mail
Prepare and edit various legal documents, including letters, memoranda, briefs, pleadings, agreements, contracts, and presentations, utilizing MS Word, Excel, PowerPoint, and Relativity for e-discovery.
Review monthly billing proformas for accuracy and completeness.
Perform client, matter, and timekeeper inquiries, and assist with narrative edits.
Answer phones, accurately take and relay messages.
Arrange video conferencing and set up conference calls.
Communicate orally and in writing with clients, court reporters, and internal personnel.
Process reimbursements, expense reports, and check requests.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and internet research skills.
Familiarity with document management systems and attorney time entry software.
Advanced experience in calendar management through Outlook.
Extremely organized and detail-oriented.
Comfortable working under extreme deadlines while maintaining professionalism.
Ability to multitask and prioritize work assignments.
Build collaborative relationships with other functional areas within the firm.
Ability to anticipate and act as a team member by assisting where needed.
REQUIREMENTS:
High School Diploma or Equivalent; Bachelor's degree preferred.
5+ years of experience as a paralegal or legal assistant.
SALARY & BENEFITS:
$70,000 - $80,000 per year based on experience
Medical/Dental/Vision
401k (Match offered after 1 year)
Flexible Spending Account (FSA)
Short & Long Term Disability
AD&D/Group Life Insurance
Free Parking
Full-time, Monday - Friday 8:00 AM - 5:00 PM
